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Microsoft 365
·2025

M365 migration & environment restructure.

All data now lives in one place with a clear permissions structure. The team collaborates in SharePoint, accesses files remotely via OneDrive, and every person has their own mailbox. Licensing is right-sized at €43.80/month for eight mailboxes. Post-migration questions came in and were handled; nothing fundamental broke.

Client
Privacy consultancy
Scale
8 mailboxes · ~150 GB
Duration
One-day cutover + follow-up support
Year
2025
The situation

Data in three places, none of them right

A small privacy consultancy had grown organically — and their data had followed. Files lived across Google Drive, TransIP-hosted email, and the owner's personal Office 365 Family account. Multiple people shared a single mailbox. Some staff had no dedicated mailbox at all. By the time we were brought in, even the client wasn't sure where everything was stored.

What we did

One environment, clear structure

We set up a clean Microsoft 365 Business environment and migrated everything into it in a single Saturday cutover. Each user was given the right license for their actual needs — Business Standard for power users, Exchange-only for lighter mailboxes, and shared mailboxes where multiple people needed access to the same inbox.

8 mailboxes configured: 2× Business Standard, 4× Exchange-only, 2 shared
Mail aliases consolidated — contact, ondersteuning and onderzoek all route to the correct inbox
MX records transferred from TransIP to Microsoft Exchange Online
MFA enabled on primary accounts
Full backup of old OneDrive Family data taken before cutover
SharePoint structured into 7 categories for project work, plus a separate isolated space for financials
OneDrive sync configured on macOS (Finder) and Windows for key users
Written setup instructions created and sent to each user individually
The result

Single source of truth

All data now lives in one place with a clear permissions structure. The team collaborates in SharePoint, accesses files remotely via OneDrive, and every person has their own mailbox. Licensing is right-sized at €43.80/month for eight mailboxes. Post-migration questions came in and were handled; nothing fundamental broke.

Tech & tools
Microsoft 365Exchange OnlineSharePoint OnlineOneDriveMicrosoft TeamsMFATransIP DNS